id: 7a.3-trainer-admin title: 7A.3 Trainer Admin meta: This page outlines the administration required during the training process. order: 3 auth: trainers #

7A.3 Trainer Admin #

How to Accept a Trainee #

7A.3.1 #

The following procedure outlines how to accept a new Candidate/Controller as a Trainee:

Step 1

: Go to website and login via the “Dashboard”

Step 2

: Select “Waitlist” from the navigation bar at the top of the screen

Step 3

: Select “Trainees” from the tab

Step 4

: Select the “IF Name” of the Trainee that you wish to take on

Step 5

: To accept, tap “Accept Assignment (No PM)” or Accept Assignment & PM". The latter will automatically open the IFC Forum in a new window, allowing a PM to be sent to the Recruit to begin the process

Tip

: If you are using iOS, make sure to allow pop ups! Without this, the “Accept Assignment & PM” button may not work

How to View the Trainee Profile #

7A.3.2 #

The following procedure outlines how to view a Trainee’s profile:

Step 1

: Go to website and login via the “Dashboard”

Step 2

: The “My Dashboard” tab will automatically show and under “My Recruits” will be a list of current Trainee’s that are assigned to you

Step 3

: Select the name of the Trainee under “IFC” and their profile will open showing all information for that Trainee

Tip

: Alternatively, you can select the “Recruits” tab from the navigation bar at the top of the screen and use the search function to find the Trainee

How to Schedule a Training Session #

7A.3.3 #

The following procedure outlines how to schedule a training session:

Step 1

: Coordinate with the Trainee to check availability

Step 2

: Go to website and login via the “Dashboard”

Step 3

: Select “Schedule” from the navigation bar at the top of the screen

Step 4

: Select the day you want to check by tapping the date within the calendar. You can then check for conflicts and ensure that you select a date/time that is available

Step 5

: Access the Trainee’s Profile (see 7A.3.2 above) and select the “Sessions” tab

Step 6

: Tap “Schedule a Session”

Step 7

: Populate the required fields and at the bottom, tap “Add Session” for it to be scheduled

Step 8

: The “pencil” symbol can be used to make edits and the “bin” symbol if you would like to delete/cancel the session

Step 9

: At the discretion of the Trainer (although usually 30-60 minutes before the scheduled start time), access the session by tapping the ‘pencil’ symbol and tap “Request Pilots On Discord” for a notification to be sent to the #training-time Discord channel

Step 10

: “Attendees” can be added as they volunteer for the session (or once the session is completed if the Trainer prefers) using the same editing process above

Trainee ready to take The Radar Theory Test #

7A.3.4 #

Candidates would have already taken The Initial Theory Test before commencement of training, therefore the following procedure only applies to Controllers that are undergoing Radar Training:

Step 1

: The Controller can take The Radar Theory Test at any time (see 7.4.4 above), therefore when they are ready, Trainers can message the Recruiter (as listed on the Trainee’s profile) that they are ready for the test

Step 2

: All test correspondence will be between the Recruiter and Trainee

Step 3

: The Recruiter will inform the Trainer when the theory test has been completed by the Trainee

Trainee ready to take The Radar Practical Test #

7A.3.5 #

When the Trainer is satisfied that the Controller is ready for The Radar Practical Test (see 7.4.4 above), the following procedure can be followed:

Step 1

: Trainers can message the Recruiter (as listed on the Trainee’s profile) that they are ready for the test

Step 2

: All test correspondence will be between the Recruiter and Trainee

Step 3

: The Recruiter will inform the Trainer when the practical test has been completed by the Trainee

How to Terminate a Trainee #

7A.3.6 #

Tip

: Trainers should{.red} speak to the Trainee’s Recruiter BEFORE terminating training as this may effect the Trainee’s eligibility for joining IFATC (or promotion if already within IFATC)

Step 1

: Go to website and login via the “Dashboard”

Step 2

: Access the Trainee’s Profile using the steps outlined above (see 7A.3.2 above)

Step 3

: Select “notes” from the navigation bar on their profile and then add any applicable notes to highlight the reasoning (this can be saved by clicking “Add Note”)

Step 4

: Select “—” in the “Trainer” field and then scroll to the bottom and tap “Save” to un-assign the Trainer

Step 5

: Liaise with the Trainee’s Recruiter who can then inform the Trainee that their training (and possibly the entire recruitment process - if applicable) has been terminated